Privacy Policy JobScout

Why Our Privacy Policy Actually Matters

Look, I get it – privacy policies usually feel like a chore to read. But here at JobScout, your privacy isn’t just legal fine print; it’s part of how we build trust and deliver real value. When you upload your resume or schedule interviews using our AI tools, you’re sharing info that’s essential for making smart job matches and smoother interview experiences.

We collect data in three ways: what you give us directly (your profile, resume), what we observe (how you interact with jobs and interviews), and what we connect from other platforms like LinkedIn or your calendar. This helps our AI get a clear picture of your goals and preferences so we can match you with opportunities that actually fit.

How We Use Your Data to Find Better Jobs for You

Our AI isn’t just matching keywords. It understands the context behind your experience and the job descriptions. For example, if your resume says “Project Manager” and a job calls for “Program Coordinator,” the system knows these roles are pretty close and worth considering. This means you won’t miss out on opportunities just because of wording differences.

But here’s the thing – it gets smarter over time. If you keep avoiding jobs that require travel, even if the skills match, the AI learns to stop showing those listings. Think of it as a recruiter who pays attention to what you actually want, not just what you write down.

Interview Automation and Your Privacy

When you use our AI-driven interview tools, we record and analyze your responses to give you feedback and help employers evaluate communication skills and technical know-how. But we handle this data with care, ensuring your recordings are only accessible to you and the companies you apply to.

How We Protect Your Data During AI Processing

Everything runs on encrypted servers, and the AI processes your info in a way that keeps your identity secure. We also use anonymized data to improve the matching algorithms for everyone without exposing personal details.

When and How We Share Your Information

Let’s be clear: your data isn’t floating around for anyone to see. We share it only in a few specific cases:

• When you apply to a job, the employer gets the info you choose to send – usually your resume, cover letter, and basic contact details.
• If you connect accounts like LinkedIn or your calendar, we access agreed-upon data to enhance job matching and schedule interviews.
• We work with trusted technology partners for hosting, analytics, and communication, but they only use your data to support our platform functions under strict agreements.

Here’s a quick look at our main integration partners:

• LinkedIn: Adds professional profile info and network updates.
• Google Calendar/Outlook: Schedules interviews automatically based on your availability.
• Zoom/Teams: Hosts and records video interviews securely.
• Indeed/Glassdoor: Sources additional job listings to expand your options.
• Background check providers: For roles that require security clearance.

Your Privacy Controls and How to Use Them

Honestly, having control over your data is key. On JobScout, you can adjust your settings to decide who sees your profile, what integrations are active, and how often you get notifications.

Profile Visibility

You can keep your profile:

• Completely private – only employers you apply to can see it.
• Semi-public – visible to employers in your target industries.
• Fully public – searchable by all employers on the platform.

Data Sharing Preferences

Want to disconnect LinkedIn or turn off calendar access? No problem. Just head to your privacy dashboard. Just keep in mind, limiting these connections might reduce how well our AI can tailor matches or schedule interviews.

Communication Settings

Choose how often you want job alerts (daily, weekly, or only for highly relevant roles), and pick whether interview reminders come via email or text message.

Keeping Your Data Safe: Our Security Measures

We don’t mess around when it comes to security. Here’s what we do to keep your info locked down:

All data transmissions use TLS 1.3 encryption, and stored data is protected with AES-256. Your passwords are hashed with bcrypt plus salt, so even we can’t see them in plain text.

Data Retention: What We Keep and When We Delete

Wondering how long we hold onto your info? Here’s what we do:

• Your profile data stays as long as your account is active – because the AI gets smarter with more history.
• Job search history is kept for 2 years after your last activity to help tailor recommendations.
• Interview recordings are deleted after 6 months unless you’ve been hired and want them saved for future reference.
• Communication logs stick around for 1 year so we can support your account properly.
• Aggregated analytics data stays for 3 years to help improve the platform overall.

If you’re inactive for 18 months, we’ll check in with you before starting any deletion. No response means your data will be removed within 6 months after that.

Cookies and How They Help Your Job Search

Cookies might sound boring, but they’re what keep JobScout running smoothly and personalized just for you.

You can manage cookie preferences through your browser or our privacy dashboard, but disabling some cookies may limit features like personalized job matches or interview scheduling.

Your Privacy Rights and How to Contact Us

We want you to feel confident about your data. You have rights to access, correct, delete information, and restrict how we use it. If you’re unsure about anything, we’re here to help walk you through the options.

To reach out, use these contacts:

1. Privacy team email: [email protected] (response within 48 hours)
2. Data Protection Officer: [email protected] (for formal complaints or legal questions)
3. General support: [email protected] (for everyday privacy or account questions)

You can also submit privacy requests directly from your account dashboard under “Privacy Settings” → “Data Rights” for faster handling.

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